Management approach to occupational safety and health
Occupational safety and health management system
To ensure smooth production and the safety of employees and property, we are committed to fulfilling our responsibility for maintaining the safety and health of all employees and stakeholders. We emphasize the implementation of measures for safety and health in the design, construction, production and services of all products and comply with laws and regulations. We strictly follow the“ PDCA” management cycle to reduce the risks of personnel, equipment and environment, focus on the prevention of damage and facilitate employee physical and mental wellbeing while maintaining a zeroaccident and zero-disaster work environment jointly with our employees. In order to make sure the safety and health policy can be facilitated and implemented effectively, we established a dedicated firstlevel safety and health management unit directly supervised by the employer and an environmental safety team at the Sanyi plant aiming at building a safe workplace. Currently, Yulon Motor has transited to the ISO 45001 Occupational Safety and Health Management System consistent with the international standards and passed the verification for the Taiwan Occupational Safety and Health Management System (TOSHMS). We have been promoting safety and health management activities with outstanding performance every year and named the Occupational Safety and Health Excellent Unit in the Occupational Safety and Health Awards hosted by the Ministry of Labor.
Labor Safety and Health Committee
We have established the“ Labor Safety and Health Committee” with 18 members including a safety and health management specialist, an on-site physician, an occupational health nurse, and other members from different fields. Six of the members are the representatives of the labor union or the laborers, occupying one third of the total members. The top management acts as the management representative of the“ Labor Safety and Health Committee.” It gives final decisions and instructions on the issues related to the environment, health and safety of the Company and holds a meeting every quarter to review the progress of the work. In addition, the Committee conducts coordination and proposes recommendations on the labor safety and health policies and self-management plans, provides a report on the quarterly results of the OHS work and the changes of the external environment, and develops improvement measures. The“ Labor Safety and Health Committee” establishes concrete promotion plans for industrial safety, industrial health, environmental protection and dissemination of health. It holds meetings on a regular basis and the resolutions are used as a guide for the implementation of the Company’s safety and health work. The employees of the Company who are engaged in the work related to labor safety and health have obtained required licenses. On an irregular basis, we dispatch personnel to participate in the workshops or conferences that the government authorities or academic institutions organize to ensure protecting the safety and health of the employees.
Contractor Safety Management
Yulon Motor has adopted the“ Standards for the Safety and Health Management of Outsourcing and Contracting Jobs” and the“ Regulations for Work Permits” and applied the same safety management standards to the personnel of contractors as to the Company’s employees. We seriously implement such standards and deem the injuries of contractors’ employees as those of the Company’s employees, so we investigate, formulate corrective actions, record and follow up these incidents. We have formed a construction inspection team to perform unannounced inspection at the site of the construction on an irregular basis.
Yulon Motor’s major measures to enhance contractor safety management in 2022
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Strictly requiring the personnel of contractors to perform construction in accordance with the Safety SOPs and construction sequence
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The safety and health supervisor of contractors shall exercise oversight of the safety and health at the construction site, perform self-inspection and check every 2 hours, and explicitly state that the construction work shall be suspended whenever the safety and health supervisor is off the construction site.
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A list of contractors’ personnel shall be compiled for management, and any untrained personnel shall be banned from entry. We also provide regular safety and health training to contractors to enhance the awareness of safety and the ability to identify potential hazards in the environment of the staff.
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The entry of contractors is controlled by the computer system that accurately controls the ongoing projects and number of contractor personnel in the plant.
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The construction shall be graded depending on the severity of the risk. The supervisor shall fully supervise a construction of high risk. The construction is suspended on holiday, in principle. Otherwise, the head of the responsible unit shall be present for supervision of the works.
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We have introduced the smart safety observation tools management program and installed the 5G outdoor cameras and drones as observation tools for construction safety. We use these tools to investigate any unsafe conducts of workers and improve the safety awareness of labor and their conducts, thereby preventing and eliminating accidents at work.
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The door control and inspection shall be enhanced. The contraband and the tools or other things that are not compliant with the safety regulations shall not be carried into the plant. The person who carries cigarettes and lighters without permission or smokes at a place other than the specified one shall not be allowed to work for the Company anymore once such acts are identified.
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The scope of the works and responsibilities shall be specified in the construction contract explicitly. The contractor shall sign a safety affidavit to ensure safety during the construction.
Internal industrial safety inspection system
Yulon Motor strives to create and maintain a“ people-oriented” work environment. With respect to the safety and health of the employees and contractors, we actively perform occupational safety inspection, such as management by walking around, professional occupational safety inspection, safety inspection of new buildings, and grade-based safety inspection conducted by supervisors of all levels. The deficiencies identified are tracked by the information system until the completion of improvements. The inspection focuses on the identification of unsafe environment and behavior in advance to prevent accidents. The Safety and Health Office has established the occupational safety inspection guidelines and other regulations. In addition to the inspection conducted by the safety inspection team to the unit concerned, all the units are requested to perform internal safety inspection on its own. The Company implements EHS performance evaluation, provides managerial officers with training on safety and grade-based inspections, and organizes safety dissemination activities to teach the employees at all levels the concepts of safe behavior and the safety observation procedures and items. We are dedicated to ensuring a workplace of safe behavior and committed to providing a mechanism of continuous improvement to enhance our performance of occupational safety. We have established the“ Emergency Response Guidelines” and the“ Emergency Response Drill and Implementation Guidelines” (also applicable to contractors and visitors), and organized regular exercises to become familiar with the response procedures to avoid spread of the damage and reduce the loss in the personnel and equipment when an accident occurs.
We also require each unit designates an EHS specialist to assist with the promotion and implementation of safety and health policies, including holding one environmental safety officers’ meeting and one TOP senior management patrol every month. We have also adopted the“ The Procedures for Handling the Environmental Safety Officers’ Meeting” and the“ Regulations for implementing the 5S at the Sanyi Plant,” and created an incident reporting system pursuant to the Occupational Safety and Health Management Plan.
Introduction of external audit system
The Company has earned the TOSHMS certification and introduced and passed the ISO 45001 management system certification while rolling out the risk control on the aspects of significant environmental consideration and occupational safety and health and giving priority to material risks for improvement using the approach of goal and program management. Risks with lower priority are controlled with the approach of controlled procedures. After good improvement in procedures, we see obvious results and control. Yulon Motor’s significant objectives and management programs in 2022 are summarized as follows:
